STEM Academic Specialist – Programming Associate

Posting Details

Position Information

Posting Number S180041P
Posting Date 10/16/2017
Closing Date 01/15/2018
Title Associate
Working Title STEM Academic Specialist – Programming Associate
Employee Class Civil Service
Department LS-AMP
Salary Range $40K to $45K
Full-time/ Part-time Full-time
Hours Per Week 40
Standard Work Week Monday - Friday
Anticipated Start Date 11/16/2017
If Temporary, End Date 06/30/2018
Job Summary

The Center for STEM Education & Research (CSER) is funded by a grant from the US Department of Education and houses other federally funded programs such as the Illinois Louis Stokes Alliance for Minority Participation (ILSAMP) and the Louis Stokes Midwest Center of Excellence (LSMCE), both funded by the National Science Foundation (NSF). CSER and all affiliated programs aim at increasing the quantity and quantity of underrepresented minority (URM) students graduating and pursuing a career or matriculating into graduate programs in Science, Technology, Engineering and Mathematics (STEM). The Center also aims at enhancing faculty development and fostering faculty productivity in the areas of grantsmanship and research.
The CSER programming associate has the primary responsibility of managing the implementation of the Center’s initiatives.

Job Description

The programming associate will also be expected to work closely with collaborating partner institutions to: 1) Ensure the smooth and timely processing and execution of subcontracts, 2) Build partnerships with other institutions, 3) Manage the social media communication network of the center and maintains a cyber-portal – cCSER, 4) Develop program brochures and quarterly newsletters as well as documenting and filing meeting minutes, 5) Collaborate with the project team members, subcontractors and all partnering institutions to organize grant-related and other conferences as needed, 6) Support project evaluators in data collection for annual assessment and IRB related matters, 7) Work with the PI/Director to prepare reports to the Center’s Advisory Board and funding agencies, and 8) Manage data collection systems such as WebAmp.

Minimum Qualifications

Candidates should have completed a Bachelor’s degree, and have a minimum of two years of experiences in project management or academic programming at institutions of higher education that offer STEM degree programs.

Preferred Qualifications

Candidates should have completed a Bachelor’s degree, Master’s degree preferred, and have a minimum of three years of experiences in project management or academic programming at institutions of higher education that offer STEM degree programs. Preference will be given to candidates with backgrounds in the STEM fields. Candidates are expected to have strong organizational skills, grant management experiences, familiarity with program evaluation, and competence with digital communication technologies including social media networking. Past experiences must include work that required independent judgment, conflict resolution, problem solving and critical thinking. Knowledge of university operations and excellence in written and interpersonal communication are also required. Must be able to work with multiple and diverse organizations.

Knowledge, Skills and Abilities

1. Knowledge of management principle, practices, methods, and techniques.
2. Supervisory and administrative abilities.
3. Decision making ability.
4. Ability to work effectively with the staff and public.

Special Instructions to Applicants

Application materials should include a letter of application detailing qualifications for this position, a current curriculum vitae, and three letters of reference with original signatures. Also, please, include an unofficial transcript(s). Official transcript(s) may be requested at a later date. All may be submitted electronically through the CSU Job Portal ( Questions regarding this position should be directed to Dr. Botanga <>. Please indicate “CSER Programming Associate Application” in the subject line. Review of applications will begin on October 10th, 2017 and will continue until the position is filled.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you reside in the state of Illinois and have a valid state id or Illinois driver’s license?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Cover Letter
  2. Curriculum Vitae
  3. Reference
  4. Letters of Reference
Optional Documents
  1. Transcripts