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Records Management Officer

Posting Details

Position Information

Posting Number S180055P
Posting Date 12/01/2017
Closing Date 02/28/2018
Title Records Management Officer
Working Title Records Management Officer
Employee Class Civil Service
Department Registrar, Evaluation and Advisement
Salary Range
Full-time/ Part-time Full-time
Hours Per Week 37.5
Standard Work Week Monday - Friday
Anticipated Start Date 01/08/2018
If Temporary, End Date
Job Summary

Employees at this level are responsible for the management and disposition of records and the central storage of records in a microfilm records center or archives. They work under administrative supervision from a designated administrator.

Job Description

A Records Management Officer typically –

1. Consults with records-generating departments, providing technical expertise relative to records generation, inventory, management, and disposition

2. Recommends to administrators policies related to the maintenance and disposition of records

3. Plans and implements procedures for records maintenance and disposition policies, as approved by the administration

4. Consults with users, explaining facilities and capabilities of the records center to provide them with technical information needed to optimize service

5. Directs, through appropriate supervisors, the records center staff involved in such activities as microfilm production and processing, data retrieval and storage and other allied services

6. Conducts in-staff training to improve the operation of the records center

7. Determines equipment and personnel requirements of the records center

8. Stays abreast of the latest technological advances in equipment and techniques (such as in the microfilm and allied industries concerned with data storage and retrieval systems)

9. Performs other related duties as assigned

Minimum Qualifications

1. (A) Bachelor’s degree in business administration or administrative sciences
(B) Three years of experience in the administration and management of records systems
© Any combination of (i) college training in administrative sciences or business administration and (ii) experience in records systems management and micrographics that totals three years

2. Two years of experience in the administration and management of records systems

3. Knowledge of modern records generation, inventory, management, and disposition techniques and practices

4. Ability to provide technical assistance and information to records center users

5. Ability to manage a records center, including policy formulation and implementation, budgetary needs, and staff direction and training

6. Ability to work effectively with students, staff, and the public.

Preferred Qualifications

• Experience with Ellucian Banner student information system.
• Ability to thrive in a fast-paced environment with conflicting priorities.
• Customer service experience, especially with an assertive clientele.
• Excellent oral and written communication skills.
• Demonstrated ability to employ logic to solve problems.
• Demonstrated ability to process large volumes of work, while maintaining a high level of accuracy.

Knowledge, Skills and Abilities

1. Computer Skills: Proficiency in Microsoft Office including Word, Excel, Outlook.
2. Ability to analyze and develop office guidelines, procedures, and systems.
3. Ability to select and develop appropriate criteria methods and procedures to be utilized in order to solve problems.
4. Skill in oral and written communication.
5. Ability to utilize various software packages.
6. Advanced computer/data entry skills
7. Analytical and reasoning ability

Special Instructions to Applicants

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. Do you reside in the state of Illinois and have a valid state id or Illinois driver’s license?
    • Yes
    • No
  2. Do you have a bachelor's degree?
    • Yes
    • No
  3. How many years of work experience do you have in Higher Education?
    • 0 - less than 1 year
    • 1 - 3 years
    • 4 - 6 years
    • 7 - 10 years
    • Over 10 years

Applicant Documents

Required Documents
  1. Resume
Optional Documents
  1. Cover Letter
  2. Curriculum Vitae
  3. Reference
  4. Transcripts